Vendor Expense Management

David Sonenstein

VP Product Strategy
AMI Strategies

AMI Strategies

About AMI

Company Background

Orchestrating Confidence in Enterprise Vendor Spend Since 1991

The AP & IT Finance Challenge

Rising Cost of Data Entry Labor

Adding & retaining staff for this type of work is more challenging than ever:

  • Manual & Repetitive
  • Unrewarding
  • High Turnover

Complexity & Depth of Critical Vendor Invoices

Hundreds to thousands of pages with tens of thousands of recurring and non-recurring cost items make it difficult to:

  • Categorize costs logically cross-provider
  • Quickly identify and address exceptions
  • Carve out provider billing errors

Valuable Data that
Slips Through the Cracks

Standard AP processes do not capture or catalog granular and invoice contents that would provide tremendous value to other departments

Insourcing Specialists Increases TCO

Staffing individuals who understand your vendors’ business practices increases your Total Cost of Ownership (TCO) and detracts from core business functions

Build vs. Buy

Building in-house vendor management tools leads to focusing on invoice process and data quality issues rather than managing costs

Money Left On the Table

Assumption that if the cost is funded by the PO, that those costs are accurate and in-line with the contract

Big-Ticket Vendor Management


Best practices gained from 32 years working daily in multiple client environments 

Pre-Built Automations, Normalizations & Integrations

Purpose-built to normalize, inventory, audit, and allocate at scale allowing in-house teams to focus on content and  exceptions rather than wasting time on the process

Single Source of Truth
for Inventory & Costs

One pane of glass to view all dimensions of your vendor relationships

Change Management
Delivered Via ServiceNow

Centralized MACD & CMDB administration delivered via scoped, certified applications

Never Pay More Than
Than You're Supposed To

Complete confidence, transparency and accountability for every dollar spent

Hyperautomation that
Outperforms the Norm

Doing more than humanly possible



[ hahy-per-aw-tuh-mey-shuhn ]

Hyperautomation is a business-driven, disciplined approach that organizations use to rapidly identify, vet and automate as many business and IT processes as possible. Hyperautomation involves the orchestrated use of multiple technologies, tools or platforms, including:

  • Artificial intelligence (AI)
  • Machine learning
  • Event-driven software architecture
  • Robotic process automation (RPA)
  • Business process management (BPM)
  • Integration platform as a service (iPaaS)
  • Low-code/no-code tools
  • Packaged software
  • Other types of decision, process and task automation tools

AMI Vendor Hyperautomation
Delivered as a Managed Service


Fully Automated Invoice-Based Inventory

Completed within minutes of invoice load
All invoice attributes are automatically populated into inventory
Any changes to rates, fees, service statuses, or assets are flagged
We know when change happens even if we are not involved

Enriched with Enterprise & External Data

Spend and Usage is Fortified with Data from Other Sources

Contractual terms and conditions
Business ownership and end user data (HRIS)
Cost center and general ledger data
Equipment and hardware details
Software and applications
Maintenance and other associated services
Projects and business outcomes (TBM)


Audit, Optimize & Dispute

Completed within minutes of invoice load
All flagged items are reviewed by analysts
Valid items are linked to Contract Profile including contract page number
Invalid items are managed as a dispute with vendor until it's resolved

  • Comparison Audits
  • Trending Audits
  • Usage Audits
  • Usage Trend Audits
  • Contractual Audits
  • Inventory Audits
  • Opportunity Audits
  • Custom Audit Rules

Automated Financial Operations

Allocate, Approve & Pay

Completed within minutes of invoice load
Runs in parallel with SmartAudit™
Cost Center/GL coding at lowest granular level
Threshold-based approval options for automation
ERP integration
Diversity spend attribution for invoice payment services

Change Management

Moves, Adds, Changes & Deletes

Scoped, certified ServiceNow applications
Plug and play implementations
Prebuilt workflows designed for category-specific MACD Bidirectionally integrated CMDB
Adds spend and usage to ITAM programs
All the good of ServiceNow without the limitations

Automated to the Hilt

Carrier, Sustainability, Service Provider and ERP APIs/RPAs

Instantaneous transactions
No waiting for service desks
No swivel-chair
Forced accuracy

Delivering the Right Business Outcomes

Reliable Outsourced Domain Expertise

Because in-house resources are expensive and hard to find

Reclaimed Capacity

Because industrial strength technologies are more efficient than in-house tools

Predictability with Variable-Cost Providers

So customers are never blindsided by fees or unexpected service experiences

Never Paying More Than You're Supposed To

Savings turn into cost avoidance if TEMs like us are doing their job

Our Expertise

Network & Telecom

Your Global Source of Truth for Telecom Owners, Inventory & Spend

  • Lower your telecommunications costs through benchmarking, consolidation, forensic audits and ongoing analysis
  • Automate your financial operations around telco
  • Centralize your change management activities
  • Bidirectionally integrated with ServiceNow

Managed Mobility

Because the Only Constant in Mobility is Change
  • Create predictability in your wireless spend month over month
  • Implement an accurate source of truth for inventory, usage, and spend that’s always up to date
  • Optimize your current mobility spend and implement cost-avoidance measures
  • API integrated with all major US carriers
  • MDM consulting, licensing, implementation and support

Cloud Management

A Single Management Console for your Public & Private Clouds
  • Microsoft Azure
  • Amazon AWS
  • Google GCP
  • VMware
  • Private Cloud
  • And more!

Utility & Sustainability

Smart Sustainability Decisions Begin With Good Data
  • Create the baseline and maintain an ongoing database of utility usage and spend across all locations
  • Define targets and measure results
  • Identify outliers and prioritize improvements
  • Compatible with all major sustainability reporting frameworks

ServiceNow Consulting

The Right Partner at the Right Time
  • Source ServiceNow Licenses
  • Provide best practices and design the right solution
  • Jump in to in-flight or stalled projects
  • Add developers to your existing bench
  • Project manage your roadmap
  • Develop, configure, deploy and maintain

Managed Automations

Your Easy Button for Automating Business Processes
  • Advice on what automation tech makes sense, and which don’t
  • Automate data retrieval from multiple sources
  • Abstract, transform and normalize data from multiple sources
  • Eliminate manual data entry and errors

Without Automation

Big-Ticket Vendor Management

Giving Customers Control Over Their Most Expensive Vendor Relationships

Deep Bench of Domain Expertise

32 years experience working daily with multiple client environments 

Our Clients Never Pay More Than They're Supposed To

And we offer historical forensic audits that help fund our go-forward services

We Eliminate the Manual Busywork Around Vendor Management

Allowing customers to scale their existing talent and keep them engaged