Automated Invoice Workflow

AMI Strategies Automates Invoice Workflow for Global Pharma Business

Situation

This R&D-driven global pharmaceutical company came to AMI Strategies for help reducing mobility expenditures, and to manage invoices and inventory for more than 4000 wireless devices. The company was operating in a manual environment, relying on spreadsheets to manage its wireless devices. The company wanted better visibility of its wireless expenses, including cost per subscriber; global voice, text and data usage; roaming charges and “0” usage charges.

Solution

AMI Strategies initiated a project creating an expense management program that addressed the client’s issues with agreed goals of:

  • lowered expenditures
  • streamlined and automated invoice processing
  • analytics providing enhanced visibility and data mining capabilities

AMI designed and implemented a mobile technology lifecycle expense management solution that included:

  • Vendor contract and benchmark analysis
  • Automated invoice workflow process
  • Automated invoice auditing
  • Wireless Plan Management service

Results

Following implementation, the pharmaceutical company has visibility for its entire mobility invoice lifecycle and spend, including:

  • Cost per subscriber
  • Usage (voice, text and data) for domestic, international, roaming
  • “0” usage
  • Cost center accountability
  • Asset type associated with each subscriber
  • On-boarding and off-boarding information
  • Upgrade eligibility
  • Subscriber invoices

AMI Strategies deployed its optimization process for monthly mobile plan management. After optimization, the company’s average cost per device was reduced by 17 percent, with an annualized savings of $760,000.

Contract benchmarking efforts drove a 5 percent net reduction in wireless services with an annualized savings of $170,000.

AMI Strategies

  • Drove significant savings by automating the invoice workflow and reducing labor/process time
  • Improved visibility of detail behind the allocation to cost centers
  • Implemented a systematic and stringent auditing process
  • Eliminated late fee payments
  • Achieved budget transparency from high to low level invoice details
  • Created a consistent payment file with cost center allocation
  • Enabled quick strategic decision making
  • Removed third party charges

 

CLIENT
Global Pharma Company

INDUSTRY
Pharmaceuticals
IMPLEMENTATION/ SERVICES
– temNOW™ cloud-based mobile expense management
– Invoice analysis
– Comprehensive audit structure
– Mobile plan management and optimization
– Contract benchmarking
– Cost reduction recommendations
– Rate negotiation

RESULTS
– Average cost per device reduced by 17 percent (annualized savings of $760,000)
– Net wireless services expenses reduced by 5 percent (annualized savings of $170,000)

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What to Expect:
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  • Post Analysis: A call once the analysis is complete to review your data in the AMI system.
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Test Drive

Through our Utility & Sustainability Test Drive, you decide what you would like us to do.

We load three months of gas, water, and power invoices from your largest facilities through our platform. Then, our analysts review the results and prepare a summary of their findings.
What We'll Need:
  • Three months of your PDF invoices from any carrier in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
Option 1: Sustainability Baselining:
Complimentary review providing you:
  • A tour of your data in the AMI platform, detailing granular site-by-site energy consumption and spend.
  • Quick identification of usage spikes based on trending data
  • Avoidable spend savings 
  • An overview on how you can create targets, measure results, identify outliers and prioritize improvements.
  • A demonstration of how easy it is to integrate Scope 2 consumption data directly from our system to any desired environmental reporting framework.
Option 2: Historical Utility Audit:
Contingency-based audit that analyzes:
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AMI's
Complimentary
Mobility Health Check

Through this analysis, we run your latest three mobility invoices through the AMI platform. Then, our analysts review the results and prepare a personalized summary of their findings.
What We'll Need:
  • Three months of your PDF invoices from any carrier in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
What We Typically Review:
Recommendations on:
  • Domestic data & voice pool optimization 
  • Standalone & bundled plan optimization
  • Zero/low/high usage devices, plans & features
  • Overages & usage charges
  • 3rd party charges
  • Situational savings (early termination fees, activation fees, late fees, etc.)
  • Anything else that jumps off the page
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AMI's Historical Telecom Audit

Through this contingency-based analysis, AMI can assist you in reducing your IT budget or unlocking new funds to pursue other projects through a complete MRI of your largest telecom service providers.
What We'll Need:
  • Three months of your PDF invoices from the largest carriers in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
What We Typically Review:
  • An extensive review consisting of thousands of automated audits that hunt for savings based on known billing errors, NNI/UNI/EVC correlations, filling in data from FCC databases/LERG/NECA/other industry databases, benchmark savings, service provider consolidation, and modernization savings.
How Far Back in TIme Can AMI Dispute Identified Billing Errors?
  • In most cases two years, but in some cases up to seven years.
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