Big-Ticket Vendor Management
Managing your most expensive vendors with in-house tools is labor intensive and lets overspend slip through the cracks.
AMI automates the manual busywork around your vendor invoice processing, centralizes and tracks how changes are made, and ensures you never pay more than you’re supposed to.
Orchestrating Confidence in Enterprise Vendor Spend Since 1991
What can Vendor Expense Management™ do for You?
Modernize Your Approach
Lightening-quick automations, right out of the box
Reclaim Capacity
Give time and attention back to your internal resources
Establish Continuity
Create easy handoffs as internal stakeholders change
Never Pay More Than You're Supposed to
Every invoice audited, validated, and allocated – anywhere in the world
In-House Expertise is Hard to Find, and Even Harder to Retain
With labor shortages making it difficult and more expensive to retain employees,
let our category experts and hyperautomated operations allow you to focus on your core business
Learn More: Hover or tap on a card!
Outsourced
Knowledge-as-a-Service
Deep expertise administering Telecom, Wireless, Cloud, Utility, ServiceNow, & Managed Automation environments that alleviates the burden of in-house effort and attention.
Automated Financial Operations
Complete automation of invoice lifecycle from invoice collection, to audit, to coding, to approval and payment.
Comprehensive Service Provider Inventories
Contractual terms are married with auto-populated invoiced rates and assets then enriched with enterprise data for 360-degree visibility into users, groups, and locations and their corresponding assets, software, services, usage, and costs.
Cost Containment for Variable-Cost Vendors
Category-specific audits, right-sizing, and dispute management services to ensure you never pay more than you’re supposed to with variable-cost vendors and service providers.
Change Management Delivered Via ServiceNow
Scoped, certified ServiceNow applications that centralize change management for existing and non-existing ServiceNow customers.
Hyperautomation that Outperforms the Norm
RPA, AI, ML, API, EDI and ITSM baked into our operations that outperforms traditional inhouse vendor-management processes and procedures.
Outsourced
Knowledge-as-a-Service
Deep expertise administering Telecom, Wireless, Cloud, Utility, ServiceNow, & Managed Automation environments that alleviates the burden of in-house effort and attention.
Automated Financial Operations
Complete automation of invoice lifecycle from invoice collection, to audit, to coding, to approval and payment.
Comprehensive Service Provider Inventories
Contractual terms are married with auto-populated invoiced rates and assets then enriched with enterprise data for 360-degree visibility into users, groups, and locations and their corresponding assets, software, services, usage, and costs.
Cost Containment for Variable-Cost Vendors
Category-specific audits, right-sizing, and dispute management services to ensure you never pay more than you’re supposed to with variable-cost vendors and service providers.
Change Management Delivered Via ServiceNow
Scoped, certified ServiceNow applications that centralize change management for existing and non-existing ServiceNow customers.
Hyperautomation that Outperforms the Norm
RPA, AI, ML, API, EDI and ITSM baked into our operations that outperforms traditional inhouse vendor-management processes and procedures.
Hyperautomation
[ hahy-per-aw-tuh-mey-shuhn ]
Hyperautomation is a business-driven, disciplined approach that organizations use to rapidly identify, vet and automate as many business and IT processes as possible. Hyperautomation involves the orchestrated use of multiple technologies, tools or platforms, including:
- Artificial intelligence (AI)
- Machine learning
- Event-driven software architecture
- Robotic process automation (RPA)
- Business process management (BPM)
- Integration platform as a service (iPaaS)
- Low-code/no-code tools
- Packaged software
- Other types of decision, process and task automation tools
Vendor Hyperautomation
Delivered as a Managed Service
SmartCMDB™
Automated Invoice Retrieval, Processing
& Inventory Updates
Industrial-grade automations that retrieve invoices with Robotic Process Automation (RPA), API, EDI, or BDF as soon as they are available from your vendors and process down to the lowest level of detail within minutes.
With AMI, inventory is everything and all invoice attributes are cataloged.
Using our proprietary SmartCMDB™ and SmartAudit™ technologies, we not only process invoices to their lowest-level line items, we also identify any rates, charges, or assets that are new or missing, automatically flagging for review by our analysts to validate or dispute.
If the updated inventory items are valid, they’re linked back to your Vendor Contract Profile (including the original contract page number) for on-demand visibility.
If they’re invalid, AMI manages that interaction with your vendor until it’s resolved.
Fully-Integrated Inventories
Invoice Data Enriched with Enterprise Asset & GL Data
Invoiced usage and spend is enriched with asset, organizational and contractual details giving you a 360 degree view of what you have, where it is, who is responsible for it, and how much it costs – regardless of what category of spend AMI manages on your behalf.
Whether or not you use AMI for MACD with your vendors (and we recommend you do), with SmartCMDB™ we know when your inventory changes by just processing your invoice.
However, using AMI for change management (MACD) enhances this functionality by tracking changes and flagging them for review on upcoming invoices to validate that they’re applied and invoiced correctly.
SmartAudit™
Audit, Optimize & Dispute
As part of our Cost Containment path, AMI’s SmartAudit™ system will measure any vendor invoice against any vendor contract making sure you never pay more than you’re supposed to. Our proprietary SmartAudit™ technology takes a 360 degree approach to dissecting and reviewing your invoices, including:
- Comparison Audits
- Trending Audits
- Usage Audits
- Usage Trend Audits
- Contractual Audits
- Inventory Audits
- Opportunity Audits
- Custom Audit Rules
It can also provide what-if analysis, make optimization recommendations, and help you forecast future spend for budgeting. All vendor interactions, including disputes and optimizations, are logged and managed until they’re resolved by AMI’s team of analysts, allowing you to sit back, focus on your core business, and have the confidence that your vendor spend is exactly what is should be all of the time.
Automated Financial Operations
Allocate, Approve & Pay
Running in parallel with our SmartAudit™ process, all invoices are allocated against cost center and GL coding at the lowest granular level and integrated back to your ERP for approval.
With an average allocation delivery time within 24 hours of invoice receipt, AMI delivers fully coded invoices back to our customers for approval and payment weeks before the invoice due date, allowing them to unlock early payment discounts and incentives.
Change Management
Move, Add, Change & Delete
All change requests are centralized and managed within ServiceNow®, the leading global platform for IT service management, and executed through vendor APIs, RPAs, or good, old-fashioned managed services. All changes are bidirectionally integrated with your inventory (making it a living, breathing entity that’s always up to date) and results with cost consequence are validated for accuracy on future invoices.
Our Success Stories
How AMI's Managed Mobile Device Management Solution helped T-Mobile deploy 1,600 devices for the City of Phoenix
AMI Helps Michigan's Largest Healthcare System Save $5.35M in Technology Expense over Three Years
AMI Finds $336K in Savings in Just Three Months after Migrating Energy Provider From a Competing TEM Firm
AMI Gives 15% Resource Capacity Back to Automotive Manufacturer While Reducing Vendor Spend by 28%
AMI Helps National Non-Profit Identify and Recover $1.7MM in Overspend
What People Say
