Technology, Connectivity & Utility Vendor Management

Managing your most expensive vendors with in-house tools is labor intensive and lets overspend slip through the cracks.

AMI’s automations coupled with analyst know-how ensures you never miss an invoice, your service and asset inventories are always up to date, and you never pay your service providers more than you’re supposed to.

 

Your Mission-Critical Services

Technology

UCaaS

SaaS

MDM

MDR

UEM

Cloud

Connectivity

Mobile Devices

Fixed Wireless

Circuits

Utilities

Electric

Gas

Water

Sewer

Become More Complex When

Many Devices

Switches

Kiosks

Smartphones

Laptops

Tablets

Routers

Many Locations

Offices

Retail Locations

Warehouses

Manufacturing

Data Centers

Medical Facilites

Campuses

Many Changes

Changes

Disconnects

Moves

Adds

Characteristics Are Managed By

Many Departments

Legal

End Users

IT

Finance

Procurement

Sustainabilty

Information Security

Human Resources

Many Priorities

Uptime

Security

Accurate Inventories

Budget Performance

Invoice Payments

Cost Control

Allocations & Chargebacks

Vendor Performance

Contract Adherence

Employee On/Off Boarding

Sustainable Practices

ESG

Many Systems

Align Departments, Priorities & Systems
Automate Manual Busywork
Achieve Desired Business Outcomes

Orchestrating Confidence in Enterprise Vendor Spend Since 1991

Sound Familiar?

We get it. Hover over to learn more.

We spent what in late fees last year?!

My locations can’t afford another service disruption

I’m leaving money on the table, I just don’t know where

I don't know who has what, where it is, or how much it costs

We don’t have that kind of expert on-staff

We're stretched too thin

We can’t get our systems to talk to each other

Chargebacks and allocations take way too long

If the PO is funded, the invoice must be right, right?

We don’t have the budget

What Makes AMI Unique?

Our Secret Sauce

Change Validation

Moves, Adds, Changes & Disconnects

Whether you are using AMI’s scoped, certified ServiceNow™ apps to manage your change activity or other internal/external systems, AMI captures change orders on the front end and automatically validates the charges on future invoices.

Master Invoice Schedule

Never Miss an Invoice

With automated invoice extraction, AMI proactively retrieves your invoices from your service-provider portals and inserts them into your existing payment-approval process.

 

SmartCMDB™

Creates & Updates Inventory Automatically by Flagging New, Changed & Deleted Services

Every invoice is cataloged and compared to the previous invoice to identify changes allowing every order, change, or disconnect to be verified for accuracy or disputed by AMI’s analyst team.

From Invoice to Asset

Contextual Inventory That's Up-to-Date

Cost and usage data from the invoice is enriched with hardware details, location information, contractual rates and terms, business owners, financial allocation details, service history and current service status and are constantly updated whenever a change within the service provider or an enterprise system takes place.

SmartAudit™

Reviews Every Cost Item for Validity

Hundreds of programmed audits, including validation to schedules, addendums, quotes, usage/access rates, discounts, and MARCs & SubMARCs, are run to identify cost optimization and cost recovery opportunities.

Project-Managed Disputes

Never Pay More than You're Supposed To

AMI project manages every dispute until credits are identified on subsequent invoices. All credits are allocated back to the appropriate GL codes to ensure accurate accounting. 

Allocate, Approve & Pay

Automation that Eliminates
Late Fees & Shutoffs

On average, AMI delivers fully-allocated and fully-audited invoices back to AP departments for approval and/or payment 14 days before the invoice due date.

Data That's Valuable

To Other Departments In Your Company

In the systems they are accustomed to using like ServiceNow™ or Energy Star Portfolio Manager™. Eliminate the need for multiple departments mining data from the same sources and automate insertion into their preferred applications through AMI’s off-the shelf integrations.

The Proof is in the Process

Try our self-guided demo below to learn why our process outperforms competitive and in-house solutions

Our Success Stories

How AMI's Managed Mobile Device Management Solution helped T-Mobile deploy 1,600 devices for the City of Phoenix

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AMI Helps Michigan's Largest Healthcare System Save $5.35M in Technology Expense over Three Years

Learn More

AMI Finds $336K in Savings in Just Three Months after Migrating Energy Provider From a Competing TEM Firm

Learn More

AMI Gives 15% Resource Capacity Back to Automotive Manufacturer While Reducing Vendor Spend by 28%

Learn More

AMI Helps National Non-Profit Identify and Recover $1.7MM in Overspend

Learn More

What People Say

In-House Expertise is Hard to Find and Even Harder to Retain

With labor shortages making it difficult and more expensive to retain employees, let our category experts and hyperautomated operations allow you to focus on your core business

Learn More: Hover or tap on a card!

Outsourced
Knowledge-as-a-Service

Deep expertise administering Telecom, Wireless, Cloud, Utility, ServiceNow, & Managed Automation environments that alleviates the burden of in-house effort and attention.

Automated Financial Operations

Complete automation of invoice lifecycle from invoice collection, to audit, to coding, to approval and payment.

Comprehensive Service Provider Inventories

Contractual terms are married with auto-populated invoiced rates and assets then enriched with enterprise data for 360-degree visibility into users, groups, and locations and their corresponding assets, software, services, usage, and costs.

Cost Containment for Variable-Cost Vendors

Category-specific audits, right-sizing, and dispute management services to ensure you never pay more than you’re supposed to with variable-cost vendors and service providers.

Change Management Delivered Via ServiceNow

Scoped, certified ServiceNow applications that centralize change management for existing and non-existing ServiceNow customers.

Hyperautomation that Outperforms the Norm

RPA, AI, ML, API, EDI and ITSM baked into our operations that outperforms traditional inhouse vendor-management processes and procedures.

Outsourced
Knowledge-as-a-Service

Deep expertise administering Telecom, Wireless, Cloud, Utility, ServiceNow, & Managed Automation environments that alleviates the burden of in-house effort and attention.

Automated Financial Operations

Complete automation of invoice lifecycle from invoice collection, to audit, to coding, to approval and payment.

Comprehensive Service Provider Inventories

Contractual terms are married with auto-populated invoiced rates and assets then enriched with enterprise data for 360-degree visibility into users, groups, and locations and their corresponding assets, software, services, usage, and costs.

Cost Containment for Variable-Cost Vendors

Category-specific audits, right-sizing, and dispute management services to ensure you never pay more than you’re supposed to with variable-cost vendors and service providers.

Change Management Delivered Via ServiceNow

Scoped, certified ServiceNow applications that centralize change management for existing and non-existing ServiceNow customers.

Hyperautomation that Outperforms the Norm

RPA, AI, ML, API, EDI and ITSM baked into our operations that outperforms traditional inhouse vendor-management processes and procedures.

Vendor Hyperautomation
Delivered as a Managed Service

With labor shortages making it difficult and more expensive to retain employees, let our category experts and hyperautomated operations allow you to focus on your core business

Ready to Explore a Better Way?

What can AMI do for You?

Modernize Your Approach

Lightning-quick automations, right out of the box

Reclaim Capacity

Give time and attention back to your internal resources

Establish Continuity

Create easy handoffs as internal stakeholders change

Never Pay More Than You're Supposed to

Every invoice audited, validated, and allocated – anywhere in the world

Learn How Working with AMI can Increase your Diversity Spend Attribution

Discover
Something Great

Book a time below and select any of our practices that interest you
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AMI's Average Turnaround

Across All Customers, Categories & Invoices Processed

Before Invoice Due Date

Fully Allocated

Fully Audited

Sent to AP for Approval and/or Payment

Self-Service Portal

BuiltonNow-white
Screenshot 2023-01-06 at 2.14.34 PM

All Credits Allocated Back

GL Codes , Cost Centers, Departments

Fractured Inventory

Invoice
Cost & Usage Details

General Ledger
Cost Centers

Human Resources
Business Owners

Procurement
Contracted Rates & Terms

IT Asset Management
Hardware Details

MDM/UEM
Software & Applications

Information Security
Policies

Information Technology
Backup & Maintenance Services

EndofLifeServices

Device Refresh

Recovery Management

Certified Data Erasure

Recovery Management

Reuse & Redeployment

Cosmetic Grading

Diagnostic Testing

Reselling & Remarketing

Employee Buy Programs

Corporate Donations

AMI's Cloud Management Test Drive

Ready to see AMI's Cloud Management in action? Take a test drive with your existing cloud providers to see how easy it is to manage one or more public or private cloud environments
What We'll Need:
  • About 30 minutes with you appropriate cloud technical owners to establish the appropriate data feeds with your providers
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate establishing the right data feeds. 
  • Post Analysis: A call once the analysis is complete to review your data in the AMI system.
What We'll Review:
  • A tour of your normalized cloud data in the AMI platform.
  • Rightsizing recommendations based on CPU, RAM and Storage for sizing, power state, and reserved instances in public cloud environments.
  • Identified security vulnerabilities, misconfigurations, and other anomalies. 
  • An overview on how you can deploy 150x faster with role based access controls and group designations with built-in guardrails such as predefined catalogs and security policies.
Get Started Now:

Service Provider APIs & RPAs

Available 24/7
Instantaneous Transactions
Forced Accuracy
Faster Turnaround & Delivery

Allocate

Copied from Previous Period
& Fallout Flagged
for Analyst Follow Up

Approve

Settings Available for
Threshold-Based
Auto Approval to ERP

Pay

vCard, ACH or Check
90-Day Currency Lock
Diversity Spend Attribution

Apps

ServiceNow_technology-partner_logo_white-3
Scoped, Certified Apps for Plug & Play Implementation
on your ServiceNow Instance

Options

ServiceNow_MSP-partner_logo_white-2
Available for Customers Without an Existing ServiceNow Implementation

Know-How

ServiceNow_service-partner_logo_white-2
Solution Architects,
Design, Development, Deployment & Maintenance
BuiltonNow-white

SmartAudit™

Invoice Audited
Contract Terms, Allocations, Usage, Trending, Inventory, Cost Items, Opportunities
& Custom Audit Rules

Validation

Flags Researched
Valid Rates are Linked to Page and Paragraph in Contractual Document in the
AMI Contract Manager

Negotiation

Disputes Managed
Progress Tracked
in Real Time
and Credits are Validated
on Subsequent Invoices

Inventory Enrichment

One Pane of Glass For:

Business Owners

Spend & Usage

Policies

Cost Centers

Hardware Details

Periphery Services

Contracted Rates

Software & Apps

Maintenance Services

Master
Invoice Schedule

Never Misses Invoices & Identifies Duplicates

Automated Invoice Retrieval

RPA, API, EDI & BDF Technologies

Granular
Data Extraction

Lowest-level Cost & Usage Data

SmartCMDB™
Invoice Inventories

ETL: Inventories Invoice & Flags Changes
Rates, Fees, Quantities, Assets, Service Status, Entities, Addresses, Identifiers & Relationships

Schedule Time with an
AMI Partner Specialist

We will connect you with partner specialist to discuss:
  • What you are looking to achieve with an AMI partnership
  • Partnership options
  • Next steps
freelancer

Never Miss an Invoice

Predictive & proactive

Do More Than Humanly Possible

Exponential processing capability that forces accuracy

Keep Your Staff Engaged

Scale your talent by managing exceptions, not minutia

Fearless Change Management

Fully integrated with your inventory and validated for cost accuracy

Single Source of Truth

View all dimensions of your vendor relationships in one pane of glass

Never Pay More Than You're Supposed to

Complete confidence, transparency & accountability for every dollar spent

AMI's
Utility & Sustainability

Test Drive

Through our Utility & Sustainability Test Drive, you decide what you would like us to do.

We load three months of gas, water, and power invoices from your largest facilities through our platform. Then, our analysts review the results and prepare a summary of their findings.
What We'll Need:
  • Three months of your PDF invoices from any carrier in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
Option 1: Sustainability Baselining:
Complimentary review providing you:
  • A tour of your data in the AMI platform, detailing granular site-by-site energy consumption and spend.
  • Quick identification of usage spikes based on trending data
  • Avoidable spend savings 
  • An overview on how you can create targets, measure results, identify outliers and prioritize improvements.
  • A demonstration of how easy it is to integrate Scope 2 consumption data directly from our system to any desired environmental reporting framework.
Option 2: Historical Utility Audit:
Contingency-based audit that analyzes:
  • Site-by-site energy consumption and spend
  • Historical billing and tariff errors
  • Benchmarking recommendations
  • Underutilized tax incentives
  • Other state, local, and federal programs you qualify for
  • Alternative utility provider options (deregulated markets)
  • Green energy alternatives
  • Anything else that jumps off the page
Choose One or Both Options - Get Started Now:

Schedule Time with an
AMI ServiceNow Specialist

We will connect you with an expert to discuss how AMI can help you achieve your ServiceNow goals

Schedule Time with an
Managed Automation Specialist

We will connect you with a specialist to discuss:
  • Your current environment
  • The manual business process you want to automate
  • Automation solutions that make sense, and ones that don’t

AMI's
Complimentary
Mobility Health Check

Through this analysis, we run your latest three mobility invoices through the AMI platform. Then, our analysts review the results and prepare a personalized summary of their findings.
What We'll Need:
  • Three months of your PDF invoices from any carrier in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
What We Typically Review:
Recommendations on:
  • Domestic data & voice pool optimization 
  • Standalone & bundled plan optimization
  • Zero/low/high usage devices, plans & features
  • Overages & usage charges
  • 3rd party charges
  • Situational savings (early termination fees, activation fees, late fees, etc.)
  • Anything else that jumps off the page
Get Started Now:

AMI's Historical Telecom Audit

Through this contingency-based analysis, AMI can assist you in reducing your IT budget or unlocking new funds to pursue other projects through a complete MRI of your largest telecom service providers.
What We'll Need:
  • Three months of your PDF invoices from the largest carriers in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
What We Typically Review:
  • An extensive review consisting of thousands of automated audits that hunt for savings based on known billing errors, NNI/UNI/EVC correlations, filling in data from FCC databases/LERG/NECA/other industry databases, benchmark savings, service provider consolidation, and modernization savings.
How Far Back in TIme Can AMI Dispute Identified Billing Errors?
  • In most cases two years, but in some cases up to seven years.
Get Started Now:

Big, Complex Invoices

change-mobility3

Mobility & UEM

inventory-2

Network & Telecom

smart-sustainability-2

Utility Providers

one-screen-3

Public/Private Cloud

Hundreds to Thousands of Invoice Pages

Tens of Thousands of Cost Items

Mission Critical Services

Cross-Department Business Accountability

Impossibly Labor Intensive to Audit

Easy to Leave Money on the Table

5 Minutes Per Invoice

Manual Invoice Retrieval & Processing

Web Portal Download
Locating in Email
Scanning from Paper

12 Invoices = 1 Hour of Manual Work

Missed or Improperly Processed Invoices Create Service Disruption Risk

CostManagement

Monthly Invoice Audit Against Contract
Monthly Change Validation
Monthly Review of Preventable Costs
Quarterly Zero Usage Plans/Device/Features Review
Quarterly Pool Optimization with Monthly Overage Monitoring

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AssetManagement

End User Requests & Approval Routing
Ties Devices to HRIS Employee Data & Organizational Groupings
Employee & Department/Group Inventories
Allocation Details Captured at Request Level
Spare Device Pool/Depot Management
Employee Onboarding & Offboarding
Monitors Hardware to Employee Status

MobileThreatDefense

All Threats

Malware
Phishing
Zero-Days
Ransomware

Data Leakage
Account Take-Over
Man-in-the-Middle
Bot Attacks

All Vectors

Malicious Emails
Malicious Websites
Rogue Networks/Apps

Theft or Loss
USB
Human Error

All Devices

Corporate Owned

BYOD

DeviceControl

Full-Service MDM/UEM Solutions

Ongoing Administrative Support (Settings/Config Changes)
Locking/Unlocking/Wipe/Erase End User Devices
Application Administration, Deployment & Restriction by Group
Device to Application Issue Resolution
Easy Website Bookmarking, Whitelisting & Blacklisting
OS/Application Forced Updates or Deferrals
Location of Corporate Owned Devices
Security Policy Enforcement
Kiosk Mode (Locking a Device to a Set of Applications)

HelpDesk

Multicarrier
8x5x5 to 24/7/365 Options
Tier 2 Support for Services Specifically Defined
General Issue Diagnosis & Resolution
Device Email Support
Device Disposition, Recycling, Buy Back
Carrier Liaison for Issues
Break/Fix Support
Term-Based & Project-Based Options

FulfilmentServices

Provisioning

Porting

Transfer of Liability

MDM/EMM Config

Profile/Policy Enablement

Application Loading

Restriction Policies

Settings Management

Accessory Pairing

Asset Receiving & Tracking

Staging & Imaging

Kitting

Reporting

Training Documentation

OrderPortal

API Integrated with All Major US Carriers

Big, Deep & Complex Invoices

change-mobility3

Mobility & UEM

inventory-2

Network & Telecom

smart-sustainability-2

Utility Providers

one-screen-3

Public/Private Cloud

Hundreds to Thousands of Invoice Pages

Tens of Thousands of Cost Items

Mission Critical Services

Cross-Department Business Accountability

Impossibly Labor Intensive to Audit

Easy to Leave Money on the Table

Pop-up in a pop-up!

Manual Equivalent of AMI's Automation

Customer Case Study

Invoice Retrieval: 

27.08 Hours

PO Verification & Financial Allocation:  

93.75 Hours

Approving Invoices for Payment: 

97.08 Hours

Sub Total: 218 Hours (5.5 FTEs) + 5-60min per P2P Fallout Issue

Accurate Organizational Chargebacks

1,000.8 Hours

Complete Validation of All Cost Items: 

3,543.2 Hours

Additional Time: 4,544 Hours (113.5 FTEs) + 5-60min per Disputable Charge

Total Time to Replicate AMI's Automation?

119 FTEs

To Achieve Complete Cost Assurance & Accountability

5-60 Minutes Per Issue

Managing Unexpected Cost Items

Anomaly Research
Evidence Collection
Dispute Process

6 Anomalies = 30-120 Minutes of Manual Work

Requiring Verification in Multiple Systems and Managed by Phone or Email

5 Minutes Per Invoice

Manual Approvals & Payments

Emails
Phone Calls
Initiating Payment by Paper Check or ACH

12 Invoices = 1 Hour of Manual Work

Slow Approval & Payment Processes Result in Late Fees & Service Disruption Risk

5 Minutes Per Page

Financial GL Code Cost Allocation

12 Pages = 1 Hour of Manual Work

Reporting is Limited to Financial Structure, Not Business Structure

3 Minutes Per Line Item

Manually Checking Against the PO

10 Line Items = 1/2 Hour of Manual Work