Big-Ticket Vendor Management

Managing your most expensive vendors with in-house tools is labor intensive and lets overspend slip through the cracks.

AMI automates the manual busywork around your vendor invoice processing, centralizes and tracks how changes are made, and ensures you never pay more than you’re supposed to.

Orchestrating Confidence in Enterprise Vendor Spend Since 1991

What can Vendor Expense Management™ do for You?

Modernize Your Approach
Lightening-quick automations, right out of the box
Reclaim Capacity
Give time and attention back to your internal resources
Establish Continuity
Create easy handoffs as internal stakeholders change
Never Pay More Than You're Supposed To
Every invoice audited, validated, and allocated - anywhere in the world
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In-House Expertise is 
Hard to Find, and Even Harder to Retain

With labor shortages making it difficult and more expensive to retain employees,
let our category experts and hyperautomated operations allow you to focus on your core business

Learn More: Hover or tap on a card!

Outsourced
Knowledge-as-a-Service

Deep expertise administering Telecom, Wireless, Cloud, Utility, ServiceNow, & Managed Automation environments that alleviates the burden of in-house effort and attention.

Automated Financial Operations

Complete automation of invoice lifecycle from invoice collection, to audit, to coding, to approval and payment.

Comprehensive Service Provider Inventories

Contractual terms are married with auto-populated invoiced rates and assets then enriched with enterprise data for 360-degree visibility into users, groups, and locations and their corresponding assets, software, services, usage, and costs.

Cost Containment for Variable-Cost Vendors

Category-specific audits, right-sizing, and dispute management services to ensure you never pay more than you’re supposed to with variable-cost vendors and service providers.

Change Management Delivered Via ServiceNow

Scoped, certified ServiceNow applications that centralize change management for existing and non-existing ServiceNow customers.

Hyperautomation that Outperforms the Norm

RPA, AI, ML, API, EDI and ITSM baked into our operations that outperforms traditional inhouse vendor-management processes and procedures.

Outsourced
Knowledge-as-a-Service

Deep expertise administering Telecom, Wireless, Cloud, Utility, ServiceNow, & Managed Automation environments that alleviates the burden of in-house effort and attention.

Automated Financial Operations

Complete automation of invoice lifecycle from invoice collection, to audit, to coding, to approval and payment.

Comprehensive Service Provider Inventories

Contractual terms are married with auto-populated invoiced rates and assets then enriched with enterprise data for 360-degree visibility into users, groups, and locations and their corresponding assets, software, services, usage, and costs.

Cost Containment for Variable-Cost Vendors

Category-specific audits, right-sizing, and dispute management services to ensure you never pay more than you’re supposed to with variable-cost vendors and service providers.

Change Management Delivered Via ServiceNow

Scoped, certified ServiceNow applications that centralize change management for existing and non-existing ServiceNow customers.

Hyperautomation that Outperforms the Norm

RPA, AI, ML, API, EDI and ITSM baked into our operations that outperforms traditional inhouse vendor-management processes and procedures.

Easy-button-2

Hyperautomation

[ hahy-per-aw-tuh-mey-shuhn ]

Hyperautomation is a business-driven, disciplined approach that organizations use to rapidly identify, vet and automate as many business and IT processes as possible. Hyperautomation involves the orchestrated use of multiple technologies, tools or platforms, including:

  • Artificial intelligence (AI)
  • Machine learning
  • Event-driven software architecture
  • Robotic process automation (RPA)
  • Business process management (BPM)
  • Integration platform as a service (iPaaS)
  • Low-code/no-code tools
  • Packaged software
  • Other types of decision, process and task automation tools

Vendor Hyperautomation
Delivered as a Managed Service

SmartCMDB™

Automated Invoice Retrieval, Processing
& Inventory Updates

Industrial-grade automations that retrieve invoices with Robotic Process Automation (RPA), API, EDI, or BDF as soon as they are available from your vendors and process down to the lowest level of detail within minutes.

With AMI, inventory is everything and all invoice attributes are cataloged.

Using our proprietary SmartCMDB™ and SmartAudit™ technologies, we not only process invoices to their lowest-level line items, we also identify any rates, charges, or assets that are new or missing, automatically flagging for review by our analysts to validate or dispute.

If the updated inventory items are valid, they’re linked back to your Vendor Contract Profile (including the original contract page number) for on-demand visibility. 

If they’re invalid, AMI manages that interaction with your vendor until it’s resolved.

Fully-Integrated Inventories

Invoice Data Enriched with Enterprise Asset & GL Data

Invoiced usage and spend is enriched with asset, organizational and contractual details giving you a 360 degree view of what you have, where it is, who is responsible for it, and how much it costs – regardless of what category of spend AMI manages on your behalf.

Whether or not you use AMI for MACD with your vendors (and we recommend you do), with SmartCMDB™ we know when your inventory changes by just processing your invoice.

However, using AMI for change management (MACD) enhances this functionality by tracking changes and flagging them for review on upcoming invoices to validate that they’re applied and invoiced correctly.

SmartAudit™

Audit, Optimize & Dispute

As part of our Cost Containment path, AMI’s SmartAudit™ system will measure any vendor invoice against any vendor contract making sure you never pay more than you’re supposed to. Our proprietary SmartAudit™ technology takes a 360 degree approach to dissecting and reviewing your invoices, including:

  • Comparison Audits
  • Trending Audits
  • Usage Audits
  • Usage Trend Audits
  • Contractual Audits
  • Inventory Audits
  • Opportunity Audits
  • Custom Audit Rules

It can also provide what-if analysis, make optimization recommendations, and help you forecast future spend for budgeting. All vendor interactions, including disputes and optimizations, are logged and managed until they’re resolved by AMI’s team of analysts, allowing you to sit back, focus on your core business, and have the confidence that your vendor spend is exactly what is should be all of the time.

Automated Financial Operations

Allocate, Approve & Pay

Running in parallel with our SmartAudit™ process, all invoices are allocated against cost center and GL coding at the lowest granular level and integrated back to your ERP for approval. 

With an average allocation delivery time within 24 hours of invoice receipt, AMI delivers fully coded invoices back to our customers for approval and payment weeks before the invoice due date, allowing them to unlock early payment discounts and incentives. 

Change Management

Move, Add, Change & Delete

All change requests are centralized and managed within ServiceNow®, the leading global platform for IT service management, and executed through vendor APIs, RPAs, or good, old-fashioned managed services. All changes are bidirectionally integrated with your inventory (making it a living, breathing entity that’s always up to date) and results with cost consequence are validated for accuracy on future invoices. 

Ready to Explore a Better Way?

Our Success Stories

How AMI's Managed Mobile Device Management Solution helped T-Mobile deploy 1,600 devices for the City of Phoenix

Phoenix

AMI Helps Michigan's Largest Healthcare System Save $5.35M in Technology Expense over Three Years

Learn More

AMI Finds $336K in Savings in Just Three Months after Migrating Energy Provider From a Competing TEM Firm

Learn More

AMI Gives 15% Resource Capacity Back to Automotive Manufacturer While Reducing Vendor Spend by 28%

Learn More

AMI Helps National Non-Profit Identify and Recover $1.7MM in Overspend

Learn More

What People Say

Learn How Working with AMI can Increase your Diversity Spend Attribution

Discover
Something Great

Book a time below and select any of our practices that interest you

AMI's Cloud Management Test Drive

Ready to see AMI's Cloud Management in action? Take a test drive with your existing cloud providers to see how easy it is to manage one or more public or private cloud environments
What We'll Need:
  • About 30 minutes with you appropriate cloud technical owners to establish the appropriate data feeds with your providers
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate establishing the right data feeds. 
  • Post Analysis: A call once the analysis is complete to review your data in the AMI system.
What We'll Review:
  • A tour of your normalized cloud data in the AMI platform.
  • Rightsizing recommendations based on CPU, RAM and Storage for sizing, power state, and reserved instances in public cloud environments.
  • Identified security vulnerabilities, misconfigurations, and other anomalies. 
  • An overview on how you can deploy 150x faster with role based access controls and group designations with built-in guardrails such as predefined catalogs and security policies.
Get Started Now:

Schedule Time with an
AMI Partner Specialist

We will connect you with partner specialist to discuss:
  • What you are looking to achieve with an AMI partnership
  • Partnership options
  • Next steps

AMI's
Utility & Sustainability

Test Drive

Through our Utility & Sustainability Test Drive, you decide what you would like us to do.

We load three months of gas, water, and power invoices from your largest facilities through our platform. Then, our analysts review the results and prepare a summary of their findings.
What We'll Need:
  • Three months of your PDF invoices from any carrier in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
Option 1: Sustainability Baselining:
Complimentary review providing you:
  • A tour of your data in the AMI platform, detailing granular site-by-site energy consumption and spend.
  • Quick identification of usage spikes based on trending data
  • Avoidable spend savings 
  • An overview on how you can create targets, measure results, identify outliers and prioritize improvements.
  • A demonstration of how easy it is to integrate Scope 2 consumption data directly from our system to any desired environmental reporting framework.
Option 2: Historical Utility Audit:
Contingency-based audit that analyzes:
  • Site-by-site energy consumption and spend
  • Historical billing and tariff errors
  • Benchmarking recommendations
  • Underutilized tax incentives
  • Other state, local, and federal programs you qualify for
  • Alternative utility provider options (deregulated markets)
  • Green energy alternatives
  • Anything else that jumps off the page
Choose One or Both Options - Get Started Now:

Schedule Time with an
AMI ServiceNow Specialist

We will connect you with an expert to discuss how AMI can help you achieve your ServiceNow goals

Schedule Time with an
Managed Automation Specialist

We will connect you with a specialist to discuss:
  • Your current environment
  • The manual business process you want to automate
  • Automation solutions that make sense, and ones that don’t

AMI's
Complimentary
Mobility Health Check

Through this analysis, we run your latest three mobility invoices through the AMI platform. Then, our analysts review the results and prepare a personalized summary of their findings.
What We'll Need:
  • Three months of your PDF invoices from any carrier in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
What We Typically Review:
Recommendations on:
  • Domestic data & voice pool optimization 
  • Standalone & bundled plan optimization
  • Zero/low/high usage devices, plans & features
  • Overages & usage charges
  • 3rd party charges
  • Situational savings (early termination fees, activation fees, late fees, etc.)
  • Anything else that jumps off the page
Get Started Now:

AMI's Historical Telecom Audit

Through this contingency-based analysis, AMI can assist you in reducing your IT budget or unlocking new funds to pursue other projects through a complete MRI of your largest telecom service providers.
What We'll Need:
  • Three months of your PDF invoices from the largest carriers in your environment (domestic and/or global)
What to Expect:
  • Pre Analysis: A quick call to learn a few things about your current environment and coordinate securely sharing your invoice data with us.
  • Post Analysis: A call once the analysis is complete to review our findings.
What We Typically Review:
  • An extensive review consisting of thousands of automated audits that hunt for savings based on known billing errors, NNI/UNI/EVC correlations, filling in data from FCC databases/LERG/NECA/other industry databases, benchmark savings, service provider consolidation, and modernization savings.
How Far Back in TIme Can AMI Dispute Identified Billing Errors?
  • In most cases two years, but in some cases up to seven years.
Get Started Now: