Hyperautomated
Utility & Sustainability Management
Orchestrating Confidence in Enterprise Vendor Spend Since 1991
End-to-End Utility Expense Management
No more guesswork; no more blindspots
Smart Sustainability Decisions Begin With
Good Data
Whether you are preparing for future mandatory carbon and emissions reporting, supporting ESG or CDP disclosure initiatives, or just wanting doing your part as a good corporate citizen, AMI has you covered with all the tools you need to reduce the workload involved with capturing and reporting on your system-wide utility consumption data.
AMI can help:
- Create the baseline and maintain an ongoing database of utility usage and spend across all locations.
- Define targets and measure results.
- Identify outliers and prioritize improvements.
- Process invoices so fast that you can negotiate early-payment discounts.
- Identify cost savings opportunities and explore green energy alternatives.
What Can Utility Hyperautomation Do For You?
Finance
If late fees have become a fact of life, wait until you try early payment discounts! Reclaim capacity, ensure every dollar is accounted for, and never spend more than you're supposed to. Our technology streamlines the entire invoice lifecycle process including extraction, processing, audit, chargebacks, organizational reporting, approvals, and payments giving you peace of mind and time to focus on your core business.
Facilities Management
Whether it is Hard or Soft FM, you're the quarterback for controlling on-site energy consumption. You need accurate data to measure the results of your initiatives and prioritize the areas for improvement. Our granularity of data allows you to effortlessly push submetering usage into any CAFM, EAM, even Energy Star so you can identify specific areas for improvement and implement energy-saving initiatives.
Sustainability
When it comes to utility invoices, sustainability demands granularity. Historically, AP departments have only scanned the cover page of utility invoices, making it very hard to understand historical Scope 2 usage trends. AMI has helped many companies go back in time, capture historical usage data, and build an ongoing source of truth with data that can be exported on demand into any environmental reporting framework
SmartCMDB™
Automated Invoice Retrieval, Processing
& Inventory Updates
Industrial-grade automations that retrieve invoices with Robotic Process Automation (RPA), API, EDI, or BDF as soon as they are available from your vendors and process down to the lowest level of detail within minutes.
With AMI, inventory is everything and all invoice attributes are cataloged.
Using our proprietary SmartCMDB™ and SmartAudit™ technologies, we not only process invoices to their lowest-level line items, we also identify any rates, charges, or assets that are new or missing, automatically flagging for review by our analysts to validate or dispute.
If the updated inventory items are valid, they’re linked back to your Vendor Contract Profile (including the original contract page number) for on-demand visibility.
If they’re invalid, AMI manages that interaction with your vendor until it’s resolved.
Automated Financial Operations
Simplify Utility Administration
Going much further than three way matching, AMI immediately eliminates manual invoice gathering, data entry, and GL coding while processing each invoice at the most granular level.
We proactively monitor and resolve late or missing invoices, as well as provide all the details your sustainability colleagues could ever need, allowing you to get out of the late-payment fee cycle, access early-payment discounts, and eliminate shut-offs because nothing slips through the cracks.
Fully-Integrated Inventories
Invoice Data Enriched With Enterprise Asset & GL Data
Invoiced consumption and spend is enriched with asset, organizational and contractual details giving you a 360 degree view of locations, energy consumption, business owners, and spend.
Our SmartCMDB technology scans every untilty invoice for inventory details that are new or missing from previous invoices. When new or missing inventory details are identified (new locations, disconnected services, new charges, etc.) your inventory is updated and flagged for review by an analyst.
Validated inventory remains, all others are disputed by the AMI team until resolution.
Using AMI for change management (MACD) enhances this functionality by tracking changes and flagging them for review on upcoming invoices to validate that they’re applied and invoiced correctly.
Cost Containment
Optimize Utility Spend
Through our complimentary audit services, AMI will dig deep into your utility service provider accounts, benchmarking against most favorable rates, identifying improper tariff associations, billing errors, and potentially underutilized tax credits.
If discrepancies are found, we manage those disputes on your behalf.
On a go-forward basis, we capture all your invoices at the most granular level, audit for accuracy, and get them allocated and ready for payment weeks before their due date, allowing you to take advantage of early payment discounts.
Go Back in Time
Creating baselines can be very difficult if your accounting department does not retain full copies of your historical utility invoices.
AMI has helped several companies recover historical invoices from their utility providers so they can baseline their historical usage, create future targets, and measure results.
Once implemented and moving forward, we provide all stakeholders a source of truth for understanding energy spend, consumption, and trending allowing any enterprise to make smart energy-conservation decisions.
Compatible With Any Environmental Reporting Framework or Program
Whether you are working on existing initiatives or preparing for future carbon-reporting mandates, AMI is your source of truth for Scope 2 emissions data.
We process every energy invoice to the lowest granular level giving you on demand access to consumption data compatible with eGrid, ISSB, TCFD, GHG Protocol, SASB, and more.
Why Customers Choose AMI for Utility
Learn More: Hover or tap on a card!
All Locations in One Pane of Glass
View all of your locations, cost centers, their corresponding utility providers, contracts, consumption and spend all in one platform, with customizable dashboards summarizing the information you want to see.
Immediate Labor Savings
Free up the time spent by your staff tracking, receiving, sorting, scanning, processing and coding your on-site utility bills.
Historical & Future Utility Cost Savings
Our comprehensive audit review of your utilities analyzes your usage and identifies any historical tariff errors, overcharges and incentive programs you qualify for, typically uncovering large sums of money that have been historically overpaid – even in regulated markets.
Automated Invoice Collection
We use Robotic Process Automation (RPA) and/or EDI to collect your invoice data from your carriers to ensure every invoice is captured and processed immediately when it is available.
No More Paper Bills or Manual Data Entry
Still getting snail-mail and postcards from your utility providers? No problem! Redirect those paper invoices to us and let our AI-powered engine extract all of the data at the most granular level so you never have to swivel-chair an invoice again.
Proactive Identification of Missing or Late Invoices
Utility providers sometimes miss a beat when sending out invoices, or send invoices to the wrong location. Our Master Invoice Schedule knows exactly when we expect an invoice. If an invoice doesn’t arrive on time, we proactively seek that invoice out.
Eliminate Late Fees
For organizations that have to process hundreds or thousands of utility invoices each month, late fees are a way of life. Not anymore! Utilizing Hyperautomation to streamline the process, AMI customers never pay late fees on their utility invoices.
Minimize Shut-Offs
Ever have a utility shut off because an invoice was misplaced? With AMI at the helm, we know exactly what invoices should be received when and proactively seek missing invoices out ensuring you never have an invoice fall through the cracks again.
Access Early Payment Discounts
If you think eliminating late fees is interesting, wait until you see what paying invoices early can do for you. Utilizing Hyperautomation to streamline the process, AMI helps you capture any early-payment discounts your utility providers offer.
Monitor Seasonal Trends
Utility consumption and spend can change with the seasons. By capturing the most granular usage and spend data from your invoices, you can now track how seasonality impacts your utility consumption so you can implement and measure your energy conservation targets.
Quick Identification of Usage Spikes
Quickly identify consumption anomalies so you can take appropriate action. We give you all the visibility you need to identify spikes caused by improper meter reads, new equipment deployments, and more.
Sustainability Reporting
Because your utility invoices are captured at the most granular level, AMI establishes an ongoing historical database of multi-site GHG Scope 2 data, which is compatible with systems, frameworks, and programs such as eGRID, ISSB, TCFD, GHG Protocol, and SASB.
Benchmarking & Implementation of Most Favorable Rate Plans
Are you sure you’re getting the best deal possible with your utility providers? Hard to know without the know-how. AMI’s benchmarking services and taxation domain expertise ensure you are getting everything you’re entitled to with your providers and state and local tax departments.
Budgeting & Forecasting
Obtain granular reporting of site-by-site cost and consumption allowing you to identify baselines, establish budgets, set targets, and measure results. In addition, we help you identify outlier and underperforming locations so you can prioritize improvements.
Diversity Spend Attribution
As a WBENC-certified woman-owned and operated business, you can apply our fees and the invoices we pay on your behalf towards your Diversity Spend targets.
Automated Chargebacks & Organizational Reporting
Our Hyperautomated operations take all of the busy work out of invoice capture, processing and coding, giving your team the capacity back to focus on what really matters.
Invoice Consolidation, Approvals & Payments
Tired of making payments to hundreds or thousands of utility providers? With AMI BillPay services, we take the busywork out of processing and paying your utility providers so you only need to route payments to one place.
ERP Integration
AMI works with any ERP allowing you to integrate our already allocated and audited invoices into your existing invoice lifecycle process.
All Locations in One Pane of Glass
View all of your locations, cost centers, their corresponding utility providers, consumption and spend all in one platform, with customizable dashboards summarizing the information you want to see
Immediate Labor Savings
Free up the time spent by your staff tracking, receiving, sorting, scanning, and processing, and coding your on-site utility bills.
Historical & Future Utility Cost Savings
Our comprehensive audit review of your utilities analyzes your usage, identifies any historical billing or tariff errors, overcharges or future savings opportunities that you qualify for, and typically uncover large sums of money that have been historically overpaid – even in regulated markets
Automated Invoice Collection
We use Robotic Process Automation (RPA) and/or EDI to collect your invoices data from your carriers to ensure every invoice is captured and processed immediately when it is available
No More Paper Bills or Manual Data Entry
Still getting snail-mail and postcards from your utility providers? No problem! Redirect those paper invoices to us and let our AI-powered engine extract all of the data at the most granular level so you never have to swivel-chair an invoice again
Proactive Identification of Missing or Late Invoices
Utility providers sometimes miss a beat when sending out invoices, or send invoices to the wrong location. Our Master Invoice Schedule knows exactly when we expect an invoice, and when that expectation is not met, we proactively seek that invoice out
Eliminate Late Fees
For organizations that have to process hundreds or thousands of utility invoices every month, late fees are a way of life. Not anymore! Utilizing Hyperautomation to streamline the process, AMI customers never pay late fees on their utility invoices
Minimize Shut-Offs
Ever have a utility shut off because an invoice was misplaced? With AMI at the helm, we know exactly what invoices should be received when, proactively seek out invoices when they are missing, and ensure you never have an invoice fall through the cracks again
Access Early Payment Discounts
If you think eliminating late fees is interesting, wait until you see what paying invoices early can do for you. Utilizing Hyperautomation to streamline the process, AMI helps you capture any early-payment discounts your utility providers offer